Executive Assistant

Role
Zeta is looking to hire an Executive Assistant to support our Senior Leadership Team. This is an excellent opportunity for a motivated fresher to build a strong foundation in executive support within a fast-paced, high-growth environment. 

Job Location: Bangalore – Diamond District 

Responsibilties
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Manage and maintain calendars for a minimum of two senior leaders, including scheduling and coordinating internal and external meetings across multiple time zones. 

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Manage end-to-end international and domestic travel for the leadership team, including flights, accommodation, transportation, and visa arrangements. 

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Process travel and business-related expense claims accurately and within stipulated timelines. 

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Organize and provide end-to-end support for meetings, conferences, workshops, and events — both internal and client-facing. 

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Maintain robust follow-up systems to track project timelines and deliverables; keep leaders informed of status updates and key developments. 

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Liaise with internal and external stakeholders on behalf of the leadership team, ensuring timely communication and follow-through. 

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Provide administrative support including document management, filing systems, contact database maintenance, spreadsheet creation, and presentation preparation. 

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Support ad hoc research assignments with a high degree of accuracy and attention to detail. 

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Extend support to the People Success team and other business functions as required. 

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Act as a backup to fellow EA team members during absences and or as work demands. 

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Plan, coordinate, and execute internal meetings, leadership events, social gatherings, and employee engagement initiatives from end to end — including logistics, vendor coordination, and on-ground support. 

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Maintain strict confidentiality and professionalism in all aspects of the role. 

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Stay current with office productivity tools, digital workflows, and relevant industry developments. 

Working Conditions 

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Flexibility to work from other Zeta office locations in Bangalore based on leadership schedules 

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Willingness to support during extended hours, weekends, or public holidays when business needs arise 

Skills
 

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Proactive, self-driven, and solutions-oriented with a strong ownership mindset 

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Excellent written and verbal communication skills in English 

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Strong organizational skills with the ability to manage multiple priorities simultaneously 

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High attention to detail and commitment to accuracy 

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Process-oriented with a demonstrated ability to follow and improve documented workflows 

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Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) — mandatory 

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Tech-savvy with an aptitude for learning new digital tools quickly 

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Executive presence and ability to build effective relationships with senior stakeholders 

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Discretion and sound judgement when handling sensitive or confidential information 

Experience and Qualification
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Bachelor's degree in any discipline (Master's degree preferred) 

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Freshers are welcome — prior internship or project experience in an administrative or coordination role is an advantage 

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Strong logical reasoning and analytical thinking ability 

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Collaborative team player who can also work independently when required